Let’s be honest: when you started your business, you probably didn’t mean to become the CEO, marketer, VA, tech support, customer service team, and project manager all rolled into one.
But somehow… here we are.
If your to-do list has turned into a never-ending scroll and you can’t remember the last time you did the work you actually enjoy, it might be time to put some of those hats down. Or better still…pass them to someone else entirely.
Here’s how to start.
1. Get Clear on Your Zone of Genius
You’ve probably heard this before, but let’s make it practical.
👉 Ask yourself:
What are the things only I can do in this business?
What lights you up? What moves the needle?
If you’re a coach, maybe it’s your client sessions. If you run a creative agency, maybe it’s high-level strategy. That’s your zone. Protect it.
Everything else? That’s fair game for delegation or automation.
2. Audit Your Weekly Tasks (The Sneaky Stuff Adds Up)
Take one week and jot down everything you’re doing… every email, every task, every time you fix a tech glitch or check on your team’s progress.
You’ll be shocked at how much time you’re spending on low-impact, high-effort work.
✨ Pro tip: Divide tasks into 3 buckets:
- Keep (I love this + it’s high impact)
- Delegate (Someone else could do this faster)
- Automate (A tool could handle this with the right setup)
3. Set Up Simple Systems
If you’re constantly reinventing the wheel, you’re burning time and brainpower.
Start small. Think:
- A client onboarding checklist in ClickUp
- A canned response for new enquiries
- An automated follow-up after discovery calls (FGFunnels or GoHighLevel makes this super simple.)
These tiny tweaks build serious breathing room.
4. Ask for Help Before You Burn Out
This isn’t about “outsourcing everything” overnight.
But if you’re scaling, launching, or just trying to keep up, having the right support in place is a game-changer.
That might look like a tech VA to wrangle your systems…
A strategic partner (like me 👋) to run the back end while you focus on growth…
Or even just booking a VIP Day to knock out a project that’s been hanging over your head.
You don’t have to do this alone.
Ready to Ditch a Few Hats? 🎩
I help online business owners set up smart systems, simplify their marketing, and get out of the weeds, for good.
✨ If you’re over juggling everything, check out my Done-For-You offers here. Or, if you just need a quick burst of support, Zen in Ten might be the perfect fit.